From Chaos to Clarity: End-to-End Royalty Management Made Easy
Manage licensing, contracts, financials, and operations with accuracy and confidence. Get an all-in-one, centralized platform.
Fuel Growth and Power Profitability with Royalty Management Software That Adapts and Scales as Fast as You Do
Royalty management shouldn’t slow you down. Take control of your licensing operations with a trusted Microsoft cloud platform that simplifies the complexities of royalty contracts, supports growth, and enables endless scalability.
Fully embedded in Dynamics 365 Business Central, RoyaltyCentral gives you full visibility across finance, sales, inventory, royalties, and more, all under one roof. By reducing manual data entry errors and automating IP contract calculations, payments, and invoicing, you can ensure accuracy, stay compliant, and keep your focus on driving revenue and strengthening partner relationships.
Royalty Management, Reimagined.
RoyaltyCentral isn’t just a calculator – it’s a complete operations management hub designed for companies that create, license, or monetize intellectual property. Whether you collect royalties as a licensor, pay them as a licensee, or both, RoyaltyCentral gives you full visibility and control over your licensing lifecycle and business performance within a single, unified platform. Key features include:
Flexible and Dynamic Contract Management
Support complex licensing scenarios across multiple customers, regions, and product brands. RoyaltyCentral contract management capabilities allow you to:
- Set fixed or percentage-based royalties, apply rate tiers, and enforce minimum guarantees.
- Set up royalty terms for items, item groups, brands, or sub-brands.
- Assign royalty rates per customer, group, or sales region.
- Manage multiple payees per contract, with configurable splits.
- Attach and manage contract documentation and notes in-app.
Automated Royalty Calculations & Tracking
Instantly calculate, process, and log royalties in real-time as transactions happen, capturing detailed data down to each individual line item on the sales document. Eliminate manual errors and ensure contract compliance automatically.
- Trigger calculations in real-time with AR or AP postings.
- Calculate by date range, contract, or customer group.
- Apply fixed fees, percentages, and minimum guarantees.
- Handle inventory and non-inventory royalty scenarios.
Complete Forecasting & Payment Processing
Get an accurate, cash-impact view of your licensing revenue or expenses while streamlining royalty payments by automatically generating purchase invoices and pushing them into your existing AP workflow.
- View and analyze royalties owed or earned instantly.
- Calculate projected liabilities ahead of payment deadlines.
- Generate purchase or sales invoices directly in the system.
- Set custom payment frequencies and terms.
Powerful, Real-Time Reporting & Analytics
Gain accurate, real-time insights into royalty performance, cash flow, and contract obligations with powerful reporting and analytics tools designed to drive smarter, faster decisions that enable growth and maximize the bottom line.
- Built-in ad hoc analysis tools with pivoting, filtering, and grouping.
- Track royalty performance by licensor, brand, or item with available transaction-level details.
- Export to Excel with branded templates and visuals.
- Pre-built, customizable reports that include Royalty Detail, Royalty Due, Royalty Minimum Guarantee, and more.
- Leverage embedded Microsoft’s PowerBI for robust, custom dashboards and KPI tracking.
All-in-One Royalty & Business Management Platform
Ditch the manual spreadsheets and disconnected systems. RoyaltyCentral brings contract governance, royalty calculations, vendor payouts, invoicing, inventory, financial management , analytics, and more together in a single, Microsoft cloud ERP solution (rated #1 by Forbes!).
- Operates natively inside Microsoft Dynamics 365 Business Central.
- Delivers financials, vendors, receivables, GL, inventory, and more.
- No need for external apps, middleware, or data syncs.
- Supports business-wide visibility across departments.
Thorough Audit Trails & Compliance Controls
Maintain accurate records of royalty terms, transactions, and contracts. Monitor agreement stages, and stay audit-ready with traceable, centralized data.
- Ensure royalty terms are enforced through configurable business rules.
- Track contract stages and approval statuses within the system.
- Maintain contract version history and document attachments per contract.
- Access detailed transaction logs and audit trails for every calculation.
- Stay audit-ready with centralized, searchable records and embedded reporting.
Supports Licensors and Licensees
Whether you’re collecting royalties, paying them, or doing both, RoyaltyCentral adapts to your licensing model with full visibility and control on either side of the transaction.
- Track royalties you pay or collect in the same system.
- Customize royalty flows based on contract type and role.
- Built to scale with your evolving licensing structure.
- Serve hybrid models with full operational flexibility.
Start Simplifying Royalties and Maximizing Revenue Today
See how you can take control of contracts, payments, and reporting, all in one seamless solution.
RoyaltyCentral FAQs
Your most pressing questions about our royalty management software solution answered.
Most royalty tools sit outside your ERP or primary financial and operational management platform and require integrations or manual data syncing and reconciliation. RoyaltyCentral is different—it’s fully embedded in Microsoft’s Dynamics 365 Business Central cloud business management solution. That means your royalty tracking, contract management, invoicing, accounting, inventory, and analytics all happen in one, centralized system. It’s faster, more accurate, and far less prone to the errors and inefficiencies that come with disconnected tools.
Yes, you can! Whether you’re the licensor collecting royalties, the licensee paying them, or both, RoyaltyCentral is designed to handle either side—or both sides—of the transaction. The system adapts to your role in the licensing model and provides full visibility for both revenue and expense tracking.
RoyaltyCentral allows you to accumulate royalty obligations in real time and then generate purchase or sales invoices directly from those calculations. You can project what’s owed in advance of payment deadlines and manage payments using your existing accounts payable or receivable processes. Payment frequencies and terms are customizable by contract or payee.
RoyaltyCentral gives you the flexibility to calculate royalties based on either a percentage of the sale or a fixed amount per unit sold. You can also set royalty tiers or stacks, and you can set minimum guarantees to ensure a baseline royalty amount is met regardless of the sales outcome. This makes it easy to tailor your royalty terms to each licensing agreement.
You can absolutely offer different royalty rates depending on the customer. Whether you need to apply unique rates to individual customers, create customer groups like wholesalers or distributors, or apply a default rate across the board, RoyaltyCentral allows you to handle those scenarios with ease.
Yes, you can define royalty rates at a very granular level. Rates can be assigned to a specific item, a group of items, a product brand, or even a sub-brand. You can also set different rates depending on the customer or sales region, giving you full control over how royalties are applied.
Yes, and this is especially useful in scenarios where you need to manage stacked royalties. RoyaltyCentral allows multiple contracts to apply to the same item, making it easy to handle complex licensing arrangements involving multiple licensors or layered agreements.
Yes, you can assign multiple payees to a single contract and allocate royalty percentages accordingly. Each payee can have their own GL account, payment terms, and payout frequency. This is particularly helpful for co-authored works or partnerships where revenue needs to be split in a specific way.
Contract periods in RoyaltyCentral are completely flexible. You can define a contract to last for any time period you need – a single day, a month, a quarter, a year, or any custom date range. Each contract period is uniquely tied to the terms of that specific agreement, allowing you to stay aligned and compliant with your licensing requirements.
Yes, all your royalty contract documents can be uploaded and stored directly in the system. You can attach files at the contract level, or even associate documents with individual licensors and payees. This centralizes everything in one place and ensures that your documentation is always accessible.
Yes, RoyaltyCentral includes APIs that allow external systems to read your royalty data. This makes it easier to integrate royalty tracking with other platforms, business intelligence tools, or third-party payment processors.
Absolutely. Every royalty transaction is logged in the Royalty Ledger Entry, where you can view item-level details for all calculations. You’ll also find full version tracking, document attachments, approval status history, and contract data. This makes it fast and easy to support audits and maintain licensing agreement compliance without the hassle and errors of spreadsheets or scattered files.
Yes. You’ll have access to real-time reporting and analytics tools directly inside Business Central. RoyaltyCentral comes with built-in reports like Royalty Due, Royalty Detail, and Minimum Guarantee tracking. You can also use analysis mode to pivot and group your data on the fly or export it to Excel with branded templates. Microsoft’s Power BI is also available to build and use visually robust dashboards and track the KPIs that matter most to your licensing operations.
Yes, RoyaltyCentral is built to evolve with your business. It supports royalties on both inventory and non-inventory items, which is essential if you license intellectual property, creative content, or patented components. Whether you’re in media, publishing, manufacturing, or franchising, the system is flexible enough to support your licensing structure and your business operations—no matter how it grows or changes.
Yes, you can calculate royalties on the final product or on the individual components used to make it. Whether you sell the item as a finished good or track it as part of a Bill of Materials or assembly process, RoyaltyCentral gives you the option to apply royalties at the time of sale or at the time of consumption during production.
Yes, and that’s one of the biggest advantages. RoyaltyCentral is fully embedded within Microsoft Dynamics 365 Business Central, so you don’t need any external apps, integrations, or data transfers. It functions as your core ERP, providing seamless visibility into royalties, financials, inventory, and contracts—all in one place.
Yes. You can find RoyaltyCentral on Microsoft AppSource, where Business Central users can install it directly and take advantage of a free trial to explore the system in a sandbox environment.
Yes, if you already use Dynamics 365 Business Central, you can try RoyaltyCentral free for 15 days. If you don’t have Dynamics 365 Business Central, we can give you guided access to a demo environment for 15 days. This gives you time to evaluate the features, explore how it integrates together, and see how it fits your licensing processes.
RoyaltyCentral is used across a variety of industries—including publishing, entertainment, consumer goods, manufacturing, licensing and branding, and more. Whether you’re managing royalties for songs, media, products, recipes, or patented innovations, the platform is flexible enough to support your business.
Yes, the system is designed with change in mind. You can adjust royalty terms over time, including rate changes, region-specific updates, and contract renewals. You can also maintain a full version history of your contracts, giving you complete visibility into what changed and when.